On this page, we will briefly tell you why and how we collect personal information. In our Privacy policy statement, we tell you what information we collect, how we use it, why we need it, and how this can benefit you.
You can always ask us for more information regarding our privacy policy by contacting us.
Our register
Customer, marketing, user and job seeker registers and e-commerce customer register.
Registrar
Koolmat Oy (”Company”)
Y-tunnus 2234955-3
Perämiehenkatu 12 E
00150 HELSINKI
Contact person for register matters
Anssi Melametsa,
What personal information we collect and why
The collection of personal information helps us to serve you better. Personal data is collected for a specific, explicit and legitimate purpose.
We process your information in the implementation of our services, in our marketing and customer communications, and in customer service. In addition, we use the information to target our marketing and communications to suit you. We want to create even better services in the future and the information gathered will help us better understand our customers.
You may prohibit the use of information about you on our mailing lists. You can leave our mailing lists whenever you want according to the instructions in the shipment or by notifying us by e-mail.
Customer register
Purpose of processing of personal data, legal basis and categories of personal data
Personal data is collected for a specific, explicit and legitimate purpose. Information is collected for customer relationship management and service delivery. The legal basis for the processing of personal data is the fulfilment of contractual obligations.
The customer register contains the personal data of the registrar’s customers and contact persons, which are e.g. name, contact information, language and other information necessary to manage the customer relationship.
Marketing register
Purpose of processing of personal data, legal basis and categories of personal data
Personal data is collected for a specific, explicit and legitimate purpose. Data is collected for marketing. The legal basis for the processing of personal data is the registrar’s legitimate interest to practice marketing.
The marketing register contains the personal data of personal customers and company contact persons, which are e.g. name, contact information and other marketing information. The personal information of the Marketing Register can be obtained from the forms on our website, by telephone, e-mail or other similar means, as well as from possible public sources, such as the contact information of companies on websites.
User register
Purpose of processing of personal data, legal basis and categories of personal data
Personal data is collected for a specific, explicit and legitimate purpose. The information in the user register is used on a contractual basis to provide Company’s software services to customers, to identify customers and to grant access rights.
The user registry contains users’ names, usernames, e-mail addresses, and other information stored by administrators.
The e-commerce customer register
Purpose of processing of personal data, legal basis and categories of personal data
Personal data is collected for a specific, explicit and legitimate purpose. The information in the personal records of the e-commerce software is used to provide e-commerce services to customers. The personal data of the employees of the customer companies is disclosed and stored in Company’s software.
The register contains users’ names, shipping information and other information stored by users.
Jobseeker Register
Purpose of processing of personal data, legal basis and categories of personal data
The processing of personal data is based on a legitimate interest based on a substantive connection between Company and the data subject when the data subject applies for a job. Company processes the personal data of jobseekers for the following purposes: implementation and management of recruitment measures, processing of applications, assessment of the suitability of the jobseeker and communication related to job search and recruitment.
In principle, Company collects personal data directly from jobseekers on the basis of their own applications. To the extent permitted by law, Company may also obtain registered information from other sources. If information is collected from sources other than the jobseeker himself, Company always requests the registered consent. Such other sources may include, for example, outsourcing of personal and suitability assessments as appropriate.
The register may contain, inter alia, the following personal data:
- full name and contact information
- identification information (including year of birth, social security number and gender);
- educational information (including name of educational institution, degree title and duration of studies);
- work experience information (including employer information, job title and duration of employment);
- language skills;
- information related to possible personal and aptitude assessments; as well as the
job to be applied for; - other information provided by the jobseeker himself / herself in his / her application and CV.
Contact forms
The contact and registration forms on our website collect the information requested from the sender on a form-by-form basis that is necessary to enable the provision of that service and are always retained for the period required to provide that service. The information may also be used for marketing purposes within the scope of the matters mentioned in this privacy policy statement, which the user has accepted when using the site or filling in the form.
Cookies and their use
We use cookies on our websites to improve the user experience of the websites.
A cookie is a small text file that is stored on a terminal of a user browsing the web through a web browser. The cookie identifies that user’s visit to the website anonymously. The cookie stores, for example, information about the user’s terminal, and through which network operator the user enters the network service. The cookie does not store any personal information about the user.
Cookies provide us with measurable information about our visitors, which we use, for example, when planning our marketing. In this way, we can target our communications as accurately as possible. The information collected through cookies can also be used to implement targeted marketing.
Necessary Cookies
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.
| Cookie | Type | Duration | Description |
|---|---|---|---|
| _lfa | 2 years | This cookie is set by the provider Leadfeeder to identify the IP address of devices visiting the website, in order to retarget multiple users routing from the same IP address. | |
| cookielawinfo-checkbox-advertisement | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Advertisement" category . | |
| cookielawinfo-checkbox-analytics | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Analytics" category . | |
| cookielawinfo-checkbox-functional | 1 year | The cookie is set by the GDPR Cookie Consent plugin to record the user consent for the cookies in the category "Functional". | |
| cookielawinfo-checkbox-necessary | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Necessary" category . | |
| cookielawinfo-checkbox-others | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category "Others". | |
| cookielawinfo-checkbox-performance | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category "Performance". |
Performance & Analytics
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
| Cookie | Duration | Description |
|---|---|---|
| test_cookie | 15 minutes | The test_cookie is set by doubleclick.net and is used to determine if the user's browser supports cookies. |
Disclosure of information
We do not, in principle, disclose your information to third parties. For some of our training, we use external training providers. In such a case, we may provide your necessary information based on the registration form, such as your name, job description and email address, to the service provider.
In some cases, your information may also be disclosed in confidence to our partners who process personal information under a written assignment agreement. Our partners process personal information as agreed, in accordance with our written instructions and only for the purposes stated in this Privacy policy statement. We may use such subcontractors, for example, to carry out marketing.
Data retention
We respect the confidentiality of your personal information. The data retention period and retention criteria vary by personal data group and purpose. However, we will only retain personal information for as long as it is necessary to fulfill the purposes for which the personal information is processed as defined in this Privacy policy statement.
Your right to your own information
You can request the deletion of your personal information. The right to delete your own information does not apply to personal information that we are required to retain for administrative, legal or security reasons. Please note that deleting your personal information from us may affect the information we provide to you based on our customer relationship, as well as any ongoing matters.
You have the right at any time to object to the processing of your personal data for marketing purposes. Every direct e-mail sent by the company has a legal link from which you can block direct e-mails in the future if you wish.
Data transfer
Your data will not, in principle, be transferred outside the European Union or the European Economic Area. However, should your data need to be transferred outside the EU for the purposes set out in this Privacy policy statement, we will ensure that the country is an EU Commission-designated country of adequate data protection, is Privacy Shield certified (US-based transferees) or uses model terms published by the EU Commission. We always ensure that any data transfer is carried out on the basis of the law and with adequate protection mechanisms.
Modification of the Privacy Policy Statement
We are constantly striving to improve our services. Therefore, we reserve the right to change this privacy policy statement by posting on this page.
Updated 30.11.2021
